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  • Published: Sep 8th, 2014
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Contract Management Officer

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Save the Children is an international NGO and the world's top independent charity for children in need. Since 1919, we have been fighting for children's rights, saving their lives and providing hope for brighter futures worldwide.  In Indonesia, Save the Children currently works in eleven provinces, has staff of approximately 170 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.  Save the Children in Indonesia is seeking to fill the following position:

Contract Management Officer
1 position, based in Jakarta
Code : CMO

Role purpose:
  • The Contracts Management Officer's role is important in ensuring that the overall process of contracts for consultants, leases and other types of agreements are efficiently managed and compliant with the organization's policies and procedures in both emergency and development programming context. He/she will work closely with programme managers and consultants/service providers.
  • The Officer will also ensure efficient travel management including accommodation, tickets and visitors handling. 

Reports to: Senior Manager Support Services

Other Reporting and Coordination Responsibilities: Coordination with budget holders/program managers/logistic unit

KEY AREAS OF ACCOUNTABILITY:

Contracts Management
  • Efficient management and administration of contracts process for institutional and individual consultants, leases, rental, framework agreements and others
  • Clear roles and responsibility of consultants in the contracts formulation, drafting and negotiation including rates, terms of payment, benefits, completeness relevant paperwork, etc to ensure compliance with Save the Children's policy and procedure. This involves direct communication with relevant departments, users and consultants.
  • Ensure the consultants payment are tracked and paid in timely manner with appropriate approval from relevant users/Program Managers.
  • Ensure consultants' withholding taxes are administered and reported to tax office based on the tax paperwork from the payroll service provider.
  • Ensure contract management system and database is maintained, updated and reported in timely manner.
  • By coordination with logistics unit, ensure the vacancies for consultancy services are published in relevant media in timely manner
  • Assist in the resolution of conflicts/claims within the terms and conditions of the contract in case of poor performance or non-compliance with contractual obligations.
  • Perform other duties as required.
Other responsibility
  • Manage reservations for accommodation, meeting package, tickets and ensure timely, correct and complete billing payments
  • Manage incoming international visitors to ensure they receive necessary information prior to travelling.
General
  • The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies and procedures.

     QUALIFICATIONS AND EXPERIENCE

    Essential
  • University degree
  • Prior experience in contracts management
  • Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts
  • Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Demonstrated credibility with colleagues and stakeholders at all levels of an organization
  • Cultural awareness, with very good written and spoken communication and interpersonal skills in English.  
  • Analytical, decision making and strategic planning skills and the ability to handle multiple priorities
  • Team building skills
  • Competent level skills in core IT applications, particularly MS Office
  • A commitment to the values and principles of SC
  • High level of commitment to the principles of development and to the organizational and programmatic goals of  Save the Children.
Desirable
  • Technical experience/training in specific areas of contract management and review.


Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org
Please fill the "subject" column of the e-mails in this format: <CMO><your name>
Closing date for application is up to 18 September 2014
(Only short-listed candidates will be notified)

http://indonesia.savethechildren.net/jobs
Save the Children encourages qualified candidates to apply regardless of religion, race, gender, sexual orientation or disability
All recruitment practices and procedures reflect Save the Children's commitment to protecting children from abuse
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  • Published: Sep 8th, 2014
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ANNOUNCEMENT: RFP 14 754 CGAP (Certified Government Auditing Professional) Certification for BPK-RI Auditor

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RFP 14 754 CGAP (Certified Government Auditing Professional) Certification for BPK-RI Auditor




MSI/SIAP-1: Strengthening Integrity and Accountability Program I (SIAP-I) is a five-year program funded by the United States Agency for International Development (USAID) and implemented by Management Systems International (MSI).


BACKGROUND
Launched in January 2011, the USAID-funded MSI/SIAP-1 program aims to contribute to good governance in Indonesia by strengthening integrity and accountability in government – principally at the national level. It does this by supporting governmental and non-governmental efforts to strengthen the effectiveness of accountability bodies; external monitoring; and mobilizing public support.

OBJECTIVE
To enhance the ability and competency of the auditors, BPK auditors need to be trained in some specific skills. One of the professional certifications that will support BPK auditors to conduct audits in the public sector is Certified Government Auditing Professional (CGAP abbreviated).
The main objective of this solicitation is to provide a preparatory course for 20 (twenty) BPK auditors and to assist them in registering for and taking the CGAP Certification Exam.

ILLUSTRATIVE TASKS AND EXPECTED RESULTS
The scope of work for this subcontract encompass developing preparatory course of CGAP certifications, implementing the preparation course, registering participants to sit on CGAP certification exam, and monitoring the exam results to be reported to MSI-SIAP 1.

SUBMISSION OF QUOTATIONS/PROPOSALS
The deadline for offers is 3:00 pm (Jakarta time) Wednesday, 8 October 2014. Submissions must be directed to procurement@msi-siap.com with cc: to: jfreer@msi-inc.com. Please reference this 605700.01.14.754.RFP “CGAP (Certified Government Auditing Professional) Certification for BPK-RI Auditor ”in your e-mail subject line.

OFFEROR’S CONFERENCE
MSI will hold an offeror’s conference on Friday, 26 September 2014 at 2:00pm at the MSI office (or an offsite venue in case of high attendance) to explain details of this RFP and to answer offeror’s questions. NOTE:  Due to space limitation, offerors must pre-register their intended participation in the conference (maximum two participants per bidding organization) at procurement@msi-siap.com by Tuesday, 23 September 2014. All interested offerors are encouraged to attend this conference.

RFP DOCUMENT​
To obtain the complete document of Request for Proposal (RFP) please request by e-mail to: procurement@msi-siap.com


Kind Regards,
MSI/SIAP-1 Procurement
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  • Published: Sep 8th, 2014
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IT Assistant,Jakarta

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Working in 30+ countries globally, Conservation International (CI) Foundation is a non-profit organization committed to empowering societies to responsibly and sustainably care for nature for the good of humanity. We are constantly growing and expanding into areas new and old. With each step, we need more and more hands. Apply your passion, skills, and talents to helping us protect the most important places around the world. We are currently looking to fill the following position for our office in Jakarta:
IT Assistant
 
Responsibilities:
1.     Provide technical supports and presentation material, including:
         User support
         Application support
         Network Support
         Printer support
 
2.         Assist IT Coordinator to build and create an information system infrastructure for any CI Indonesia Divisions, which can ensured transparency and information-based decision-making.
 
3.         Support CI Indonesia such as develop, maintenance and upgrade CI Indonesia website, linkage to other sites line, link with library database, create special domain for CI Indonesia
 
Qualifications:
      A bachelor degree in IT field. Fresh graduates are welcome to apply.
      Minimum of 1 years IT experience.
      Excellent organizational skills.
      Ability to handle complex multiple computer/network tasks effectively.
      Good interpersonal skills with ability to work as part of team, high integrity and positive attitude.
 
Please send your current resume and cover letter (no more than 4 pages) to: hrd@conservation.or.id.
 
Indicate the position title “ IT Assistant “in the email subject line.
 
Closing date for the application is 20 September 2014
(Only short-listed candidates will be notified).
For more information about CI, please visit our web:
 www.conservation.or.id/ http://www.conservation.org
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  • Published: Sep 8th, 2014
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Finance Officer – Immediate Vacancy

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IMMEDIATELY REQUIRED
Finance Officer/Assistant Manager for Finance
Yayasan ALERTAsia is a non-profit organization focusing in capacity building for infectious diseases diagnostic and surveillance system has an immediate vacancy for an Assistant Manager in Finance to support the Accounting and Finance Manager to perform the daily tasks such as:
1. Prepare bank and cash vouchers
2. Bookkeeping
3. Perform budget vs payment tracking
4. Verify on all documents on invoices are complete and accountable before payments
5. Assist on monthly closing and preparation of monthly financial statements
6. Assist on the income tax monthly and annually. 
7. Assist on the preparation and coordination of audit process
8. Payments to vendors
9. Payments for salaries, etc.

The incumbent should have the following qualifications:
1. S1/S2 in Accounting and Finance
2. Minimum work experience 5 year in non-profit organization
3. Familiar with PSAK 45
4. At least has experienced in reporting to international donors such as, USAID, WHO, and Bill Gates Foundation
5. Has experienced in providing financial status/report to clients from medical research institutions, such as FKUI and the Eijkman Institute
Please send your application letter together with CV, enclosing your availability, current and past salaries, and expected salary to HRO@alertasia.org
Please make sure all of the above requirement and instructions are followed to assist us in processing the applications.

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  • Published: Sep 8th, 2014
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IC/UNDP/DGPRU-STSC/093/2014 – Global Fund Policy and Management Advisor for Improving PRs GFATM Performance (LTA)

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UNDP Indonesia hereby invites you to submit your proposal for the following Individual Consultant assignment:
 
Title of the assignment: Global Fund Policy and Management Advisor for Improving PRs GFATM Performance (LTA)
Post Code:  IC/UNDP/DGPRU-STSC/093/2014 - Global Fund Policy and Management Advisor for Improving PRs GFATM Performance (LTA)
Duration of Assignment:  1 (one) Year
 
 This procurement notice will be open until 21 September 2014 at 23.59. Please visit our website by accessing the following link for further information on the job vacancy:
 
http://www.id.undp.org/content/indonesia/en/home/operations/procurement
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  • Published: Sep 8th, 2014
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IC/UNDP/DGPRU-STSC/092/2014 – Finance Specialist for Improving GFATM Principle Recipients Performance (LTA)

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UNDP Indonesia hereby invites you to submit your proposal for the following Individual Consultant assignment.
 
Title of the assignment: Finance Specialist for Improving GFATM Principle Recipients Performance (LTA)
Post Code: IC/UNDP/DGPRU-STSC/092/2014 - Finance Specialist for Improving GFATM Principle Recipients Performance (LTA)
Duration of Assignment:  1 (one) Year
 
 This procurement notice will be open until 21 September 2014 at 23.59. Please visit our website by accessing the following link for further information on the job vacancy:
 
http://www.id.undp.org/content/indonesia/en/home/operations/procurement/
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  • Published: Sep 8th, 2014
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Results Measurement Manager – GRM International

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Results Measurement Manager

Tertiary Irrigation Technical Assistance Program – Indonesia

DFAT has a long history of rural development in Indonesia. DFAT’s most recent program, AIP-Rural, has been designed as a 10 year program ending in June 2022. The program’s 1st Phase, ending in June 2017, has a budget of AU$ 112 million and is aimed at increasing, by at least 30%, the agricultural incomes of 300,000 small farmers living in 5 provinces of eastern Indonesia: NTT, NTB, East Java, Papua and West Papua.


The core rationale of the Tertiary Irrigation Program (TIRTA) is that access to irrigation has three times more impact on farmer incomes than other inputs like fertilisers and seeds and within irrigation services, tertiary irrigation offers the greatest prospects to AIP-Rural for improvement. The main constraints in tertiary irrigation are related to lack of investment for expansion and poor operations and maintenance. Because of its recognised impact on farmer incomes TIRTA will approach tertiary irrigation in a businesslike manner by facilitating the expansion of local commercial investment in tertiary irrigation schemes in eastern Indonesia.

GRM Futures Group are currently requesting Results Measurement Managers for this tender process with an immediate start.

Duties:
Under the direction of the TIRTA Team Leader the Results Measurement Manager will be responsible   for   the   implementation   of   the   program’s   results   measurement   system. Specifically this person will be responsible for:
·       Introducing an effective Results Measurement System
·       Leading the key activities in stakeholder mapping including gender and social inclusion assessments
·       Clearing all intervention concept notes before they are submitted for management approval to ensure that they meet the compliance criteria
·       Overseeing regular capacity building measures of program staff to ensure that all implementation staff members are familiar good practices related to assessing impact and measuring attribution;
·       Preparing quarterly reports for management on portfolio quality.
·       Guiding implementation personnel in the preparation of results measurement plans and the identification of attribution strategies with a view to the appropriate use of survey instruments, the commissioning of surveys and research, the processing of the results of these surveys and the identification of remedial action;
·       Overseeing  the  process  leading  to  the  program’s  compliance  with  the  DCED Standard for Results Measurement,
·       In collaboration with the Team Leader, preparing: public presentations, case studies, articles and materials for the program website on program impact and how impact is assessed and used for decision-making in the Program.

Qualifications:
Essential:
·       5 or more year’s professional experience or equivalent in the use of quantitative and/or qualitative methods,
·       Experience developing monitoring systems for development programs,
·       Familiarity  with  the  DECD  standard  on  impact  monitoring  for  private  sector development programs,
·       A sound understanding of statistics and quantitative measurement through a variety of survey instruments and analysis techniques,
·       Profound understanding of and practical experience in identifying objectives and developing strategy for gender and social inclusion, and mainstreaming this along the program hierarchy, i.e. from activities to outputs to outcomes and finally to impact level,
·       Excellent verbal and written communication skills, and
·       Fluency in speaking, reading and writing in English and Bahasa Indonesia.
Desirable:
·       Familiarity with international donor systems and requirements,
·       Understanding   of   and   experience   in   mainstreaming   environment   aspect   in development programs, and
·       Experience in working in the agriculture sector.

This is a locally engaged position and is open to only Indonesian Nationals.

Please attach your resume and response to the Selection Criteria listed in the Terms of Reference and apply below.
Would you like to apply to this job?

By submitting your application for employment and CV, you give GRM International permission to make investigations of all statements and representations contained in your application, including your CV, and other related matters as may be necessary in arriving at an employment decision. Such inquiries may be undertaken by third parties engaged by GRM International for this purpose. By submitting your application for employment and CV, you agree to indemnify and hold harmless GRM International and any thirds parties engaged by it to make such inquiries from any liability that may arise out of your application for employment.



For other international development-related opportunities with our company through Futures Group, please click here: www.futuresgroup.com
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  • Published: Sep 8th, 2014
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Intervention Coordinator – GRM International

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Intervention Coordinator

Tertiary Irrigation Technical Assistance Program – Indonesia

DFAT has a long history of rural development in Indonesia. DFAT’s most recent program, AIP-Rural, has been designed as a 10 year program ending in June 2022. The program’s 1st Phase, ending in June 2017, has a budget of AU$ 112 million and is aimed at increasing, by at least 30%, the agricultural incomes of 300,000 small farmers living in 5 provinces of eastern Indonesia: NTT, NTB, East Java, Papua and West Papua.

The core rationale of the Tertiary Irrigation Program (TIRTA) is that access to irrigation has three times more impact on farmer incomes than other inputs like fertilisers and seeds and within irrigation services, tertiary irrigation offers the greatest prospects to AIP-Rural for improvement. The main constraints in tertiary irrigation are related to lack of investment for expansion and poor operations and maintenance. Because of its recognised impact on farmer incomes TIRTA will approach tertiary irrigation in a businesslike manner by facilitating the expansion of local commercial investment in tertiary irrigation schemes in eastern Indonesia.

GRM Futures Group are currently requesting Intervention Coordinators for this tender process with an immediate start.

Duties:
Under the direction of the Irrigation Specialist, the Intervention Coordinator will be responsible for the design and management of 7-10 potential and on-going irrigation interventions in eastern Indonesia. There will be five Intervention Coordinators who will specifically be responsible for:
·       Making contact with farmer groups, HIPPAs, local investors and other stakeholders in the program areas with a view to assisting them to make applications to the program for support.
·       The preparation of Intervention Plan and results chains or causal models to identify the stages in intervention implementation.
·       The  preparation  of  Intervention  Steering Document  laying  out  the  sequencing  of  critical  activities  as  well  as  identifying appropriate indicators and what instruments should be used and when they should be applied in the measurement of key results.
·       Participation  in  the  technical  and  commercial  viability  studies  for  each  of  their interventions to determine optimum technical configurations for each site.
·       The preparation of terms of reference and the commissioning of “before and after” or “difference of difference” surveys for each of their interventions to monitor program attribution and impact.
·       The facilitation of agreements between HIPPA and local investors or banks based on minimum levels of due diligence carried out on each of the parties to the agreements.
·       The preparation of monthly and quarterly progress reports according to a format to be developed by program management.

Qualifications:
The successful applicant will possess:

Essential
·       A degree in irrigation engineering or in water resources management,
·       Excellent communication and relationship management skills,
·       Fluency in speaking and reading Bahasa Indonesia
·       A working knowledge of English.
Desirable:
·       Working experience in the program target area,
·       Existing networks among public and private stakeholders East Java, NTT and NTB provinces.


This is a locally engaged position and is open to only Indonesian Nationals.

Please attach your resume and response to the Selection Criteria listed in the Terms of Reference and apply below.
Would you like to apply to this job?
Apply for the Intervention Coordinator - TIRTA position
 
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SCI seeks an Admin and Logistic Coordinator, based in Jakarta

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Save the Children is an international NGO and the world's top independent charity for children in need. Since 1919, we have been fighting for children's rights, saving their lives and providing hope for brighter futures worldwide.  In Indonesia, Save the Children currently works in eleven provinces, has staff of approximately 170 local professionals, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.  Save the Children in Indonesia is seeking to fill the following position:

Admin and Logistic Coordinator
1 position, based in Jakarta
Code : ALC

Role purpose:
The role will offer leadership and management support to the logistics and admin staff in Indonesia CO. He/she will ensure compliance with the organization's policies and procedures in both emergencies and development programming context, implementation of logistics requirement and offer training to both logistic and non logistic staff. He/she will work closely with programme managers and logistic staff in the field offices. He/she will also take the role as Indonesia CO Safety and Security Focal Point.

Reports to: Senior Manager Support Services

Staff directly reporting to this post: Admin Logistic Assistant, Jakarta based drivers, Office Helper and Receptionist.

Other Reporting and Coordination Responsibilities:  The Coordinator is expected to work in close cooperation with Programme Managers, field based logistic staff and other relevant Save the Children staff outside the country.


KEY AREAS OF ACCOUNTABILITY:

Administration
  • Ensure timely and accurate payment for vendors, service providers including utilities payment for both office and houses.
  • Ensure the office, asset and vehicle are well maintained to comply with safety regulation
  • Ensure adequate vehicle insurance coverage and timely registration and permit
  • Ensure efficient, professional reception function

Logistic
  • Coordination of programme logistics; implement the country logistics policies and procedures for the following areas: procurement, transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets
  • Manage and support admin and logistic staff including ensuring clear division of responsibilities, clear objectives, and management of performance
  • Ensure that all procurement is done in an appropriate, efficiently, timely and transparent manner as per Save the Children International Policies and procedures and donor requirements
  • Ensure centralized asset register, warehouse stock, supplier database, procurement tracker, fleet analysis are well maintained and updated.
  • Ensure efficient supply chain planning (plan, source, transport, store and dispatch)
  • Ensure that efficient, cost effective fleet management and reporting are in place and in compliance with SCI standards
  • With coordination with field based logistic staff, ensure timely and accurate periodical logistic reports from all offices
  • Conduct logistics orientation and trainings to all staff to ensure common understanding of the logistics support and duties

Safety and Security
  • The post holder will take the role as Jakarta office Safety and Security Focal Point, ensure implementation of safety and security policies and procedures.
  • Provide training and induction of safety and security to the staff as required

Staff Management, Mentorship, and Development – Support Services
  • Ensure that all logistic staff understand and are able to perform their roles in an emergency,
  • Manage logistic team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly,
  • Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff,
  • Incorporate staff development strategies and Performance Management System into team building process.  Establish result based system and follow up,
  • Manage the performance of all staff in the Logistic work area through:
    • Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
    • Coaching, mentoring and other developmental opportunities;
    • Recognition and rewards for outstanding performance;
    • Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans 


      General
  • The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies and procedures.


QUALIFICATIONS AND EXPERIENCE
  • University degree
  • Prior experience in logistics management in the NGO sector and in emergency response/humanitarian environments
  • Proven experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and safety and security
  • Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts
  • Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
  • Demonstrated credibility with colleagues and stakeholders at all levels of an organization
  • Leadership skills, including the ability to supervise and motivate the team with strong personal value systems
  • Cultural awareness, with very good written and spoken communication and interpersonal skills in English.  
  • Demonstrated credibility with colleagues and stakeholders at all levels of an organization
  • Analytical, decision making and strategic planning skills and the ability to handle multiple priorities
  • Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff
  • Team building skills
  • Competent level skills in core IT applications, particularly MS Office
  • A commitment to the values and principles of SC
  • Experience of exposure to developing countries
  • High level of commitment to the principles of development and to the organizational and programmatic goals of  Save the Children

DESIRABLE
  • Technical experience/training in specific areas of logistics


Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org
Please fill the "subject" column of the e-mails in this format: <ALC><your name>
Closing date for application is up to 18 September 2014
(Only short-listed candidates will be notified)

http://indonesia.savethechildren.net/jobs
Save the Children encourages qualified candidates to apply regardless of religion, race, gender, sexual orientation or disability
All recruitment practices and procedures reflect Save the Children's commitment to protecting children from abuse
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  • Published: Sep 8th, 2014
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AIP PRISMA Job Vacancy – Result Measurement Coordinator (Surabaya based – readvertise)

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Result Measurement Coordinator

AIP-PRISMA, Surabaya based
 
 
Background
The Australia Indonesia Partnership for Promoting Rural Income through Support for Markets in Agriculture (AIP-PRISMA) is an ambitious new rural development program which aims to contribute to a 30%, or more, increase in net incomes for 1,000,000 poor rural female and male farmers, 300,000 of which will be reached by June 2017.
 
The role:
Results Measurement Coordinator will be responsible to:
·        Assist the Results Measurement Manager to set up and operationalise the monitoring and result measurement system of the programme based on guidelines following the DCED standards for results measurement;
·        Be responsible for assuring the quality of the monitoring system of a selected number of sectors and interventions at all levels of the result chain;
·        Support the Sector Portfolio team  (sector and intervention coordinators) and Business Enabling Environment  team in their regular monitoring tasks (articulating result chains and respective indicators for measurement; identify, quantify and verify milestones and targets; developing monitoring plans; collecting data; analysing the result, learning, planning and reporting) to enhance appropriate decision making and learning processes;
·        Use the MRM system to aggregate the result from the different interventions within a sector and across sectors and support the sector teams to make informed decisions using the outcome of the aggregation;
·        Support the RM Manager in building the capacity of the portfolio team to apply the DCED standards for results measurement in designing and implementing the interventions;
·        Support the RM Manager in designing and conducting qualitative and quantitative research and wherever possible design and lead research initiatives, ensuring proper use of research tools and methods, and assist sector team with research design and analysis where necessary;
Selection criteria:
The successful applicants will be able to demonstrate:
·        2 to 3 years “working knowledge” and strong skills and experience in conducting research and surveys (both quantitative and qualitative) with relevant educational background
·        Proficiency in use of excel for analysis and preferably experience with mobile data collection
·        Meticulous and detail oriented, able to work under own initiative and drive to complete tasks with little direct supervision
 
·        Strong analytical skills
·        Good written and verbal skills
 
Applications:
If you would like to apply for this position, please submit your CV to recruitment@aip-prisma.or.id and put the advertised position title in the subject line by Friday 12th of September 2014 at the latest.
Due to the high number of responses, we will only be contacting candidates who are progressing to the next stage. This is a local/national position.
Posted by: PRISMA Recruitment <prisma.recruitment@yahoo.com>

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